EXHIBITORS REGISTRATION GUIDE

The Virginia State Reading Association 42nd Annual Conference will be held February 20-22, 2009, at The Hyatt Regency Crystal City, Arlington, Virginia.

CICK HERE to view/print/download the Conference Schedule.

We cordially invite you to be a part of our conference to ensure a successful educational experience for teachers, administrators and students. We are expecting approximately 2000 educators to attend the 2009 conference.

We also invite you to sponsor an event, provide tokens for registration packets, and door prizes and/or books for table decorations. This is a wonderful way to showcase your company. All sponsors are listed in the conference program and highlighted during the conference.

Click Here for information on sponsorship and program advertising opportunities. This is a MS Word (.doc) file that you may view, print and download.

EXHIBIT SPECIFICATIONS

The conference exhibits will be open on Friday and Saturday, February 20-21. There will be dedicated exhibit time each day.

Exhibit Schedule: Hyatt Regency Crystal City, Independence Exhibit Hall A & B:

Thursday, February 19, 2009
Set-up time12:00 p.m. - 6:00 p.m.

Friday, February 20, 2009
Set-up time 9:00 a.m. - 12:00 p.m.
Exhibits Ribbon Cutting 1:00 p.m.
Exhibits Open 1:00 p.m. - 4:30 p.m.
Reception in Exhibit Hall 4:30 p.m. - 6:30 p.m.

Saturday, February 21, 2009
Exhibits open 8:00 a.m. - 4:00 p.m.
Exhibits break-down 4:00 p.m.

Booth Size: Each 10ft. x 8ft. booth will include:

8 foot pipe and fabric backdrops
3 foot pipe and fabric side rails
6 foot draped table and side chair
Identification sign: 7 inches by 44 inches
One wastebasket

Click Here to go to the "Reservation Kit" page that lists available services and has forms for booking power, Internet connections, etc. (This opens in a new window/tab. Just close it to return to this registration page.)

Hollins Exposition Services will provide an exhibitor service kit containing order forms for furnishings, cleaning services, material handling, and utilities. You may contact them at: wweaver@hollins-expo.com.

LOGISTICS

The 2009 conference will be held on February 20 - 22, 2009 at:

 Hyatt Regency Crystal City
 2799 Jefferson Davis Highway
 Arlington, Virginia, USA 22202
 Tel: 703 418 1234
 Fax: 703 418 1289
WEB Site:
 http://crystalcity.hyatt.com

A special group rate has been arranged with the Hyatt Regency Crystal City at $145.00 single or double occupancy. For reservations call the Hotel's Reservation Department at 703-418-1234 or Hyatt Central Reservations at 800-233-1234 and ask for the VSRA group rate. You may also register online at http://www.crystalcity.hyatt.com/groupbooking/wasrcvsra2009. (This opens in a new window/tab; just close it to return here) The group code G-VSRA is automatically entered for you. The deadline for reservations at this rate is February 2, 2009.

EXHIBITOR FEES
   
One booth   -   $500
Two booths   -   $750
Three booths   -   $900
Four booths   -   $1075
Five booths   -   $1250
Corner booth added charge    -   $100
While registering online, you will be asked to choose your booth space from the diagram provided. Please provide three choices in order of preference. We will be taking the following factors into consideration as we make booth assignments: the order in which payment is received, the sponsorship of a featured speaker, author or event, intention to conduct direct sales, and traffic flow/safety issues. We will honor your request to the best of our ability. If your top booth choices are taken, we will place you as close as possible to your preferred location. Register early! Don't be disappointed!

To view/print a chart of exhibit booths, Click Here - this opens in a new window/tab, close it to return here.

REGISTRATION

This year we are offering online registration and credit card payment. You may also print the invoice provided to mail in with check payment. Please remember that booths will be assigned in the order that payment is received.

Simply fill in the online form below to submit your registration and preferences.

The deadline for Exhibitor registration is December 15, 2008.

Cancellation Policy - Exhibits cancelled on or before December 15, 2008 will receive a refund of fees paid less a $100.00 handling fee. No refunds will be made for cancellations after December 15, 2008.



Online registration is provided by Conference Solutions, LLC. If you have any questions or need additional information, email us at vsra@customconference.com, or call 703-493-9287.

REGISTRATION INFORMATION

Please fill in your information exactly as you wish it to appear in your conference materials.

Fields with * are required

E-mail:

*
First Name: *
Last Name: *
Organization: *
Street Address: *
Address2:   (suite, box, floor, etc.)
City: *
State: *
Zip Code: *
Phone: *
FAX:
Web Page:


In addition to my badge, I would like badges for the following people:

1:  

2.  

3:  



BOOTH RESERVATIONS

I would like to reserve the following number of booths:

To have one of these be a corner booth, check here

Location preference(s):
1:
2:
3:
Please fill in the information you wish to
have displayed on your Identification Sign:


Please indicate in the box below any disabilities that require special services.
  Special Needs: 



Conference Solutions is acting merely as an agent for VSRA and its vendors in accepting registrations for services not
directly supplied by us. We therefore shall not be responsible for any breach of contract or careless actions or
omissions on the part of these entities which may result in any loss, damage, delay or injury to you or your companions.